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How to Quickly Label Tabs in your Digital Notebook

In this tutorial, I’ll show you how to quickly add labels to the tabs in your new Digital Notebook.



Labelling Tabs in Digital Notebooks


What is a digital notebook file?


Although tabs in digital notebooks give the impression they are standing still while you are flipping through pages, they are actually on each and every page.


A digital PDF notebook is just that - a PDF document. The pages are flattened down - so each is simply a single image. The tabs are part of the image.


What transforms a simple PDF into the fabulous digital notebooks we know and love are the hidden hyperlinks.


The hyperlink sits invisibly on top of the tab part of the image. When you click on the ‘tab’, you are simply clicking on an invisible hyperlinked box.



Getting labels on every page


Which explains perfectly why when you add labels on one page, them promptly disappear on the next page. You only added the labels on top of that one page.


If you want a tab label to appear on every page, which we obviously do, you need to add each label to each and every page of your notebook.


The best time to do this, of course, is when the notebook is new. This is when you have the minimum number of pages, and so the minimum number of times you need to copy and paste!


To make things even quicker, the best way to do it is to name all your tabs at the same time. This means you can cut and paste them as a group.


This isn’t always possible, of course, as notebooks often grow as we use them. You may only know what the first tab or two is being used for. If you do know what you want all the tabs to be called, adding them all together will save you time.




Labelling Digital Notebook Tabs - Step-by-Step


Creating a Label


  • The first thing you need to do is type, or write, your first label.
  • Don’t worry about sizing or colour, it’s easier to do this once it is over the tab.
  • You could also use stickers, but keep them small, otherwise it could add considerably to the size of the page.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - type out the name of your first tab.




  • Use the Lasso tool to marquee select the text.
  • Rotate and drag into position over the first tab.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - rotate label and move over tab.




Recolour a Label


  • In this case, the type doesn’t stand out again the colour of the tab.
  • To change the colour of the text, tap & hold and choose Color.
  • Select a suitable colour that contrasts well and then tap the page to deselect.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - change the colour by tapping and holding on the new label.




  • If you now change pages, you will notice the label has unhelpfully disappeared!



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - doesn’t appear on the following pages.




Duplicating labels


  • Return to your labelled page. You now need to name the other tabs.
  • Using the Lasso tool, marquee select the first label, Tap & hold and select Copy.
  • Tap and hold anywhere on the page that isn’t hyperlinked. Select Paste.
  • The reason you need to select an area that doesn’t contain a hyperlink is because tapping and holding over a hyperlink will prompt you to Open Link.
  • Move your pasted copy of the label over to the next tab, reposition, rename and, if necessary, recolour as above.
  • Repeat this process for each tab - paste, reposition, rename, recolour.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - copy your label on to the other tabs and change the names.




Adding Labels to Every Page


  • Now you have all your labels in place, you can copy them as a group.
  • Use the Lasso tool to marquee select all the labels. Tap & hold and select Copy.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - lasso and marquee select all the new labels.




  • Come out of Edit Mode and swipe to the next page.
  • Tap & hold anywhere on the page that isn’t hyperlinked, and choose Paste.
  • Move your labels into position over the tabs.
  • Come out of Edit Mode, swipe to the next page, and repeat the process.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - tap, hold and paste onto the next page, and then reposition over your tabs.




  • Repeat the paste and reposition until every page in your notebook is labelled.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - do this on every page of your notebook.




Creating New, Labelled Pages


  • If you want to add a new page in your notebook that contains labelled tabs, you need to duplicate an existing one.
  • Go to the place in your notebook where you want to add a page.
  • Select the Thumbnail icon, top left, and tap the Caret icon under the page you want to duplicate.
  • Choose Duplicate and then tap Close, top left.



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - if you want a new page, you can duplicate and it will keep the labels as well.




  • Now, when you swipe to the new page, it will include your new tab labels!



simplyplananddo.com - video tutorial and step-by-step - how to quickly add labels to tabs in digital notebooks - now all pages will have the labels on the tabs.




Labelling Divider Tabs in Digital Notebooks


Once you understand that digital notebooks are actually just PDFs with flattened pages - and that the ‘tabs’ are in fact on each and every page - you can see why you need to copy and paste labels on to every page of the notebook.


If possible, this is best done on a new notebook, preferably with all the tabs labelled at once!


Quick Start Guide

Designed for complete beginners. Includes bonus kit so you can follow along.


Make today the day you start digital planning.